To host a gymkhana event, announce early, keep the slate tight, staff every station, and publish results the same day. Digital check-in is a bonus once the basics are solid.
Four weeks out
Lock date, slate, fees, and volunteer leads. Design a flyer that states what time the first class starts — not “morning.”
One week out
Confirm equipment, print or digitize entries, and walk the arena for hazards.
Day of
Open check-in early, keep a spare of everything that can break, and thank volunteers publicly.
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